Khejuri Public School is a large academic teaching School 5km north of Krishna Nagar City centre. They provide elementary and higher schooling education and parental guideline services across K12 system to a local community of some 290,000 people, while employing over 50 teaching and supporting staff.
The Challenge
An inefficient filing system at Khejuri Public School hindered teachers and staffs who needed to be able to access student records quickly and easily. Staff reverted to keeping paper records that were stored at a central repository library off-site. If a teacher needed to see them for a review or analysis, then the file had to be physically retrieved from the archive library records and collected physically by peon, a time-consuming process.
The Solution
With Ergo’s Scan & Index Manager documents were digitized and indexed in Microsoft SharePoint for easy search and retrieval. Implementation was risk-free and well planned because NSCSM built the system at its headquarters first, replicating the Beaumont environment off-site before deploying it into the KPS School.
The implementation of Scan and Index Manager system has delivered tangible productivity gains and cost savings for Khejuri Public School. Teachers, Academics and Administrators have robust systems that enable them to retrieve files in around 10 seconds compared to 30 minutes with the old system.
Via: Khejuripublicschool.org